Planning and Evaluation Committee
Executive Committee
Service Coordination Committee
Oversight Committee
Nominating Committee
Family Advisory Committee
Ohio Children’s Trust Fund Local Advisory Board (LAB)
Early Childhood Collaborative Committee

Planning and Evaluation Committee
Development and implementation of a process that annually evaluates and prioritizes services, fills service gaps where possible, and invents new approaches to achieve better results for families and children.

• Maintenance of an accountability system to monitor the county council’s progress in achieving results for families and children.
• An interagency process to establish local indicators and monitor the county’s progress toward increasing child well-being in the county.
• An interagency process to identify local priorities to increase child well-being. The local priorities shall focus in expectant parents and newborns thriving; infants and toddlers thriving; children being ready for school; children and youth succeeding in school; youth choosing healthy behaviors; and youth successfully transitioning into adulthood and take into account the indicators established by the cabinet council under division (A)(4)(a).
• An annual plan that identifies the county’s interagency efforts to increase child well-being in the county. On an annual basis, the county shall submit a report on the status efforts by the county to increase child well-being in the county to the county’s board of county commissioners and the cabinet council. This report shall be made available to any other person on request.

Executive Committee
The duties of the Executive Committee shall include, but not be limited to:

• reviewing and recommending the governance, fiscal, personnel policies and procedures of the COUNCIL;
• reviewing and recommending an annual operations plan for the COUNCIL;
• reviewing the long and short term operational and personnel needs of the COUNCIL, and making recommendations deemed necessary to fully implement an annual operations plan for the COUNCIL;
• performing all other functions and responsibilities as may be assigned by the Board.

The Family Council President serves as the Chair of the Executive Committee whose membership shall be:

• those persons elected as Officers of the Stark County Family Council Board of Trustees
• the chairpersons of the authorized Standing Committees
• the chairperson of the Pooled Funds Group
• the Chief Executive Officer of the Administrative Agent
• the Immediate Past President of the COUNCIL
• three (3) at large members elected from the Board by the Board.

The Executive Committee typically meets monthly. Meetings of the Executive Committee may be called by the President of the COUNCIL or by the Director of the COUNCIL

At least five (5) Executive Committee members or 50% of the Executive Committee membership (whichever is greater) must be present in order to constitute a quorum, and a majority vote of the members present and voting shall prevail in the decision of any matter brought before the Executive Committee.

Service Coordination Committee
Service Coordination Committee is a collaborative group committed to meeting the needs of children with cross-system, complex needs in the most effective, efficient way possible and in a manner that is guided by the Mission, Vision, and Guiding Principles adopted by the Stark County Family Council. The members of the PFG contribute dollars to the Pooled Funds, creating a non-categorical funding option for children identified as needing services through the WrapAround process for which there are no other funding options available. The PFG members also work together to address and problem-solve system barriers that may arise in the WrapAround process.

In addition to purchase of services, the Service Coordination Committee may receive and expend funds for specific purposes to support the implementation of strategies and initiatives aligned with their commitments to support children and families. Currently, the PFG is supporting work related to: Comprehensive Strategies, HB57, and the Network of Care.

The current members and contributors to the Pooled Funds are: The Stark County Department of Jobs and Family Services, the Stark County Community Mental Health Board, the Stark County Board of Mental Retardation/Developmental Disabilities, the Alcohol & Drug Addiction Services Board of Stark County, the Stark County Family Court, the Canton City School District, and the Fairless Local School District.

Oversight Committee
Provides fiscal oversight to the management of Family Council grant projects such as Help Me Grow and the Childhood Resiliency Project. Membership is comprised of people with a diverse array of expertise and no conflict of interest in relation to the receipt and expenditure of grant funds. The committee monitors and reviews grant applications, fiscal reports, agency compliance issues and recommends project budgets and fiscal actions for Board approval.

Nominating Committee
Provides oversight and guidance to the leadership and membership areas of the Board’s responsibilities, exercising such authority by:

• recommending a nomination and election process for all elected Board positions, which is to be presented for Board approval no later than September 30th of each year.
• preparing nominations for the annual or special election of the Officers of the Board;
• planning and supervising the implementation of the Board’s member orientation and training program.

The Family Council Secretary serves as Chair of the Nominating Committee and the membership of the Committee shall be appointed by the President and must contain a membership whose majority is comprised of Board members.

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Family Advisory Committee
Provides a forum to coordinate and develop community efforts around family support and advocacy. The Chair is one of the Family Council Parent Representatives, appointed by the Family Council President. Membership is open to parent support and advocacy organizations and individuals throughout the county.

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Ohio Children’s Trust Fund Local Advisory Board (LAB)
The Stark County Commissioners has appointed the Stark County Family Council to serve as a planning and oversight group for the Ohio Children’s Trust Fund grant dollars focused on the prevention of child abuse and neglect.

Required members or designees of the LAB include, but are not exclusive to:

• A representative of an agency responsible for the administration of children’s services in the county
• A provider of alcohol or drug addition services or representative of the Alcohol and Drug Addiction Services Board
• A provider of mental health services or a representative of the Stark County Community Mental Health Board
• A representative of a the Stark County Board of Mental Retardation/Developmental Disabilities
• A representative of the educational community appointed by Canton City Schools

Responsibilities of the LAB are to administer funding at the county level, ensuring that planning, contracting, monitoring and evaluation occur according to OCTF guidelines.

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